Executive Assistant

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Position description: 

Job Description

Assists the General Manager directly with agenda and meetings. Organizes and supervises all the procedures related to marketing and events. Builds and maintains relationships with our clients, ensuring updates, feedback and satisfaction. The Marketing and Executive Assistant will be a bridge between the company and its clients.

 

Deliverables/Duties: 

Tasks include: 

Scheduling internal and external appointments

A high volume of calendar management

Preparation and submitting expense reports 

Reviewing a range of incoming communications and redirecting to the appropriate person

Communication with executives of all levels, internally and externally

Drafting and editing of documents, internal  and general communication

Coordination of meetings and events, and taking and distribution of meeting minutes

Complete and mail bills, contracts, policies, invoices, and checks.

Procession electronically uploaded data, enter documents with precision and accuracy and research and resolve discrepancies.

Building communication with possible partners and sponsors

Light accounting duties.

Searching for partners and sponsors for CSOL, LCPN, Latincouver, 

Assisting with the organization of special events and team meetings

Represent Latincouver at official meetings, events on behalf of the Executive Director

Arrange virtual meetings with Executive Director  if needed

Assist with personal accounts of Executive Director in social media

Contact all stakeholders (vendors, partners, sponsors) in case if necessary and according to aligned tasks

 

Qualifications: 

Requirements and Skills

·      3 days per week, 4 or 5 hours, at least 3 months

·      Excellent communication skills through email, phone and in person - clear, friendly and professional

·      Well organized and be able to juggle multiple responsibilities

·      Microsoft Office (Word, PowerPoint, Excel)

·      Excellent organizational and time management skills

·      Problem solving ability.

·      Fluent English/ French or Spanish

 

Benefits

·      Expand your professional contacts through Latincouver’s rich network

·      Feedback on your learning progress

·      Reference letter upon completion to upgrade your resume

·      Be part of a fun professional staff team

·     Learn new skills and an opportunity to practice English

 

 

Volunteer skills: 
Role is suitable for: 
Student
Adult
Senior
All Ages
Families
Groups
English as a second language (ESL)
Additional Information: 

How to Apply:

Send your resume to the email hr@latincouver.ca or fill out the application on our website and check out the many possibilities you can have with us. 

http://www.latincouver.ca/be-a-volunteer/

 

How to apply: 
hr@latincouver.ca
Contact person: 
Anna
Contact phone: 
604-566-0999
Contact e-mail: 
Volunteer Centre: 
Cause Tags: 
Arts & Culture
Volunteerism
Youth Development
Mission:
Latincouver creates a socio-economic space to promote relationships and cultural exchange among Latin Americans and the Canadian mosaic.
Position type:
Skilled Role:
Yes
Number of volunteers required:
1
Position start/end date:
15 Dec 2019
Time Committment:
15 Hours Per Week
Time of day:
Weekdays
Work location:
Latincouver
406-68 Water Street
Vancouver, BC V6B 1A4