Board Secretary

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COVID-19 Support: 
Virtual work: 
Position description: 


The Richmond Music School is the largest and oldest non-profit music school in Richmond dedicated to high standards in teaching music, in both private and group settings. It enjoys a leadership position throughout Greater Vancouver for its many student performances and innovative programs. The Richmond Music School is a registered charity and the Canadian representative of The Associated Board of the Royal Schools of Music (ABRSM), a music examination board based in London, UK, and is the receipient of the 2020 City of Richmond Arts Education Award. 

The School is governed by a volunteer Board of Directors. The Board oversees the operation of the school and is responsible for its policies and directions.

The Richmond Music School is currently seeking for a passionate individual to join its Board of Directors as the Board Secretary. The Board term is two years for this officer role, and with possible renewal. Board members are appointed at the Annual General Meeting, which will be held in late November 2020.


As a member of the Board, Secretary contributes to the effective governance of the Richmond Music School. Primary duties include:

  • Prepare and maintain agenda, minutes, and other records for all board meetings
  • File and keep records of the School in accordance with the B.C. Societies Act
  • Oversee the compliance of the School in accordance with the relevant statutory and regulatory requirements
  • Handle external correspondences of the Board and prepare Board announcement when necessary
  • Work together with other board members to develop the governance policy and to plan the growth of the School to accomplish its mission

Due to COVID-19, the Board meets every third Thursday at 7:30 pm of each month through Zoom tele-conference for about 1.5-2 hours. We will return to in-person board meeting when situation permits. 

Expected time commitment for this role is about 8-12 hours per month, but may vary according to the school events or other on-going initiatives.


We welcome candidates with experience in any of the following areas:

  • Clerical and Administration Support
  • Executive Management
  • Project Management
  • Corporate Secretary
  • Basic understanding of the B.C. Societies Act is considered an asset but not necessary

This is a great opportunity for those who would like to apply their expertise in a non-profit organization or for the emerging professionals who would like to develop their skills and gain experience through volunteer work. If you enjoy working as a part of a team and have good communication and interpersonal skills, let us know about you!

Role is suitable for: 
Additional Information: 

For more information about this and other volunteer opportunities available at The Richmond Music School contact us at:

The Richmond Music School
11371 No. 3 Road
Richmond, BC
Tel: 604-272-5227

How to apply: 
Please submit your resume in confidence to the email address provided. Please specify that you are applying to the role of Board Secretary.
Contact person: 
Ginna Ng
Contact e-mail: 
Volunteer Centre: 
Cause Tags: 
Arts & Culture
Education & Research
Family & Children
To provide the highest quality and affordable music education to students of all ages through private and group lessons in both practical and theoretical domains, and to enrich the lives of students, teachers, the community and society.
Position type:
Board Role:
Number of volunteers required:
Position start/end date:
25 Nov 2020
Time Committment:
24 Hours Per Month
Time of day:
Evening, Weekdays
Work location:
Richmond Music School
11371 No. 3 Road
Richmond, BC
Last Updated: October 11, 2020
Posting will Automatically Expire: January 9, 2021